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EXPERT EVENT PLANNING & COORDINATION
Your Event. Your Vision. Our Expertise.
Planning an event should be exciting, not overwhelming. At Airwave, we help bring all the details together so you can spend less time worrying about logistics and more time enjoying the moments that matter.
From full-service wedding planning to partial event planning and day-of coordination, our team works behind the scenes to keep your event organized, on schedule and running smoothly from start to finish.
More Than Just Event Planning...
Full-Service Event Planning
From the First Idea to the Final Dance
Planning a wedding or large event can involve dozens of decisions, vendors, timelines, contracts and moving pieces.
Our full-service planning option gives you a dedicated team to help guide you through the process from beginning to end.
We'll help you organize your vision, stay on top of the details, coordinate with vendors, and create a plan that makes sense for your event.
Full-Service Planning Can Include:
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Initial consultation and event vision
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Planning guidance and organization
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Budget and priority planning
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Venue assistance
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Vendor recommendations
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Vendor communication and coordination
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Décor and design planning
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Rental coordination
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Entertainment coordination
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Event logistics
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Guest experience planning
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Detailed event timeline
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Ceremony and reception planning
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Rehearsal coordination
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Final planning meetings
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Final vendor confirmations
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Event-day management
You enjoy the journey.
We'll help manage the details.
Partial Event Planning
You've Started Planning. We'll Help You Finish Strong.
Maybe you've already booked your venue, photographer or caterer.
Maybe you've created a Pinterest board, picked your colors and have most of the big decisions made but now you're realizing just how many details are left.
That's where partial planning comes in.
We'll step in wherever you need us most, help organize what's already been done, identify what's still missing and create a clear plan for the rest of your event.
Partial Planning Can Include:
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Planning consultation
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Review of your existing plans
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Planning checklist and organization
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Vendor recommendations
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Vendor communication
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Timeline development
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Event logistics
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Décor coordination
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Entertainment coordination
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Final planning meetings
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Vendor confirmations
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Event-day coordination
You've already done the work.
Let us help bring it all together.
Day-of Event Coordination
You've Planned It. We'll Run It.
You've spent months planning your event.
The last thing you should have to do when the big day arrives is answer vendor phone calls, check the timeline, direct setup, solve problems or wonder whether everyone knows where they're supposed to be.
Our day-of coordination service allows you to hand over the logistics to our team so you can actually enjoy your event.
We'll work from your plans and timeline, coordinate with your vendors, oversee the moving pieces, and handle the behind-the-scenes details throughout the event.
Day-of Coordination Can Include:
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Final planning meeting
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Review of event plans
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Detailed timeline creation or refinement
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Final vendor confirmations
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Vendor arrival coordination
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Setup oversight
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Ceremony coordination
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Reception coordination
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Timeline management
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Vendor communication
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Cueing important moments
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Handling behind-the-scenes issues
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Keeping the event on schedule
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End-of-event coordination
You planned the celebration.
Now it's time to enjoy it.
Why Choose Airwave?
One Team. More of Your Event Under One Roof.
Traditional event planning can mean coordinating with a planner, DJ, photo booth company, lighting company, rental company, décor company and multiple other vendors.
Airwave can bring many of those services together.
Our team specializes in creating memorable events through planning, coordination, entertainment, décor, rentals, photo booths, lighting and event production.
That means we understand how all of the different pieces of an event need to work together, not just individually.
With Airwave, You Can Coordinate:
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Event planning
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Wedding coordination
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DJ & MC entertainment
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Photo booths
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Dance floors
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Uplighting
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Backdrops
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Décor
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Event rentals
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Special effects
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Monograms and event lighting
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Additional entertainment
Less juggling. Better communication. One team working toward the same goal.
Our Planning Process
1) Let's Talk
We'll start with a conversation about your event, your vision, your priorities, and what you need help with.
Whether you're starting from scratch or already have most of your plans in place, we'll figure out where we can help.
2) Build Plan
We'll organize the details, identify what needs to be done, and create a clear plan for your event.
From vendors and logistics to timelines and design, we'll help make sure everything has a place.
3) Finalize Details
As your event gets closer, we'll help finalize the timeline, confirm vendors, review logistics, and make sure everyone knows what is expected.
4) Enjoy Event
When the big day arrives, we'll take care of the moving pieces behind the scenes so you can focus on your guests, your family, and the moments you've been looking forward to.
All the Details That Make an Event Come Together
Venue & Logistics
We help organize the logistical details surrounding your venue, including setup requirements, vendor access, load-in, timing, and event flow.
Design & Decor
We'll help make sure the visual elements of your event work together, including décor, backdrops, lighting, dance floors, rentals, and other event details.
Vendors
We can help coordinate the vendors involved in your event, including:
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Caterers
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Photographers
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Videographers
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Florists
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DJs
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Photo booths
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Rental companies
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Decorators
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Entertainment
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Transportation
Timeline
We'll help create a detailed event timeline covering the important moments of your day.
This can include:
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Guest arrival
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Ceremony
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Cocktail hour
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Reception entrance
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First dance
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Parent dances
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Dinner
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Toasts
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Cake cutting
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Special dances
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Entertainment
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Open dancing
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Grand exit
WEDDINGS
Your Wedding Deserves More Than a Checklist.
Your wedding isn't just another event on the calendar.
It's one of the biggest days of your life and you shouldn't have to spend it worrying about whether the flowers arrived, whether the DJ knows when to make the announcement, or whether the caterer is ready for dinner service.
Our wedding planning and coordination services are designed to give you confidence that the details are being handled.
Whether you need help from the very beginning or simply need a professional team to take over when the big day arrives, we'll help you create a wedding that feels organized, personal and completely yours.
Your only job on your wedding day should be to enjoy it.
SPECIAL EVENTS
We Do That Too.
While weddings are one of our specialties, our planning and coordination services can also be customized for a variety of celebrations and events.
We can help with:
Corporate events
Birthday celebrations
Anniversary parties
Bar & Bat Mitzvahs
Holiday parties
Milestone celebrations
Private events
Whatever you're planning, our goal is the same:
Make the process easier and the event unforgettable.
Real Events. Real Experience.
See What We've Been Creating! From elegant wedding receptions to high-energy celebrations, we've helped bring countless event visions to life.
Explore our work and see how our entertainment, décor, rentals, and event production come together to create an unforgettable experience.
Frequently Asked Questions
What's the difference between full-service planning, partial planning, and day-of coordination? Full-service planning provides support throughout the entire planning process. Partial planning is designed for clients who have already started planning but need additional guidance and organization. Day-of coordination is for clients who have planned their event themselves and want a professional team to manage the logistics and timeline when the event arrives.
Can you coordinate vendors we didn't hire through Airwave? Absolutely. Our coordination services are not limited to Airwave vendors. We can work alongside the vendors you've already selected and help make sure everyone is working from the same timeline and plan.
Can I book planning and entertainment through Airwave? Yes. One of the advantages of working with Airwave is that we can provide and coordinate multiple aspects of your event, including DJ/MC entertainment, photo booths, lighting, décor, rentals, and other event services.
When should I book an event planner? The earlier, the better—especially for weddings and larger events. Full-service planning typically begins well before the event, while partial planning and day-of coordination can be booked closer to the event date depending on availability.
Do you create the event timeline? Yes. Timeline development and coordination are an important part of our planning services. We'll help create a realistic schedule that keeps your vendors and key moments moving smoothly.
Do you attend the wedding rehearsal? Rehearsal coordination can be included depending on your planning package and needs. We'll discuss exactly what support you'll need during your consultation.
What areas do you serve? Airwave Events & Entertainment is based on Florida's Treasure Coast and serves clients throughout the Treasure Coast, Palm Beach County, Brevard County, Orlando and surrounding areas.
Can you help with the design and décor? Yes. Depending on your needs, we can help coordinate décor, rentals, backdrops, lighting, dance floors, and other visual elements of your event.
Your dream event starts here. Let’s chat!
Your Event Is Too Important to Leave to Chance.
Whether you're planning a wedding, celebration, corporate event, or something completely unique, our team is here to help you take the stress out of the details.
Tell us what you're planning, what you've already taken care of, and where you need help.
We'll help you figure out the best way to bring it all together.
